# Set up an Automatic Backup Schedule

Rather than remembering to run manual backups, you can have Cloud Voice save the configuration data you care about on a recurring schedule. This page walks through enabling scheduled backups, choosing how often they run, and selecting what each backup contains.

## Set up the schedule

1. Sign in to the PBX (Private Branch Exchange) web portal and go to **Maintenance > Backup and Restore**, then click **Backup Schedule**.
2. In the window that opens, turn on **Backup Schedule**.
3. Define how often the backup runs and what it captures.

   a. Choose a **Frequency**, then set the exact timing:

      - **Daily**: pick a time from the drop-down. The backup runs at that time every day.
      - **Weekly**: pick a day of the week and a time. The backup runs at that time once a week.
      - **Monthly**: pick a day of the month and a time. The backup runs on that day each month.

   b. Under **The backup file will include**, select the data you want saved:

      - **System Configuration**: every configuration setting on the system.
      - **Custom Prompts**: the audio prompts and greetings you have uploaded.
      - **CDR** (Call Detail Record): the log of call activity on the system.
      - **Company Contacts and Phonebooks Settings**
      - **Chat Data for External Chat**
      - **Fax Logs**

      :::caution
      Selecting **Fax Logs** saves only the log entries, not the fax documents they reference. If you are relying on these backups to recover received or sent faxes, the fax files themselves will be missing.
      :::

4. Click **Save**.

## Result

At each scheduled time, Cloud Voice backs up the data you selected. Every automatically generated file appears in the **Backup and Restore** list alongside your manual backups.

![List of scheduled backup files shown in the Backup and Restore page](/images/pbx/scheduled-backup-ce.png)

:::tip
To free up space on the PBX and reduce the risk of losing data, you can archive backup files to an external destination such as FTP, SFTP, S3-compatible object storage, Google Cloud Storage, or Microsoft SharePoint. This also makes the files easier to manage on the remote server. See the [Cloud Voice Remote Archiving Overview](/pbx/administrator-guide/cloud-voice-remote-archiving-overview/) for details.
:::