# Invite Participants to a Scheduled Meeting

Once you have a meeting link on the calendar, you can bring people in ahead of time. Cloud Voice gives you two ways to do this: let the system email each participant automatically, or copy the meeting details and share them however you like. Both start from the **Upcoming Meetings** list in the Cloud Voice App web client.

## Invite people with system invitation emails

Use this method when you want each guest to receive an email from your organization directly.

### Before you start

- You have already [created a meeting link](/pbx/web-client-user-guide/create-a-meeting-link/).
- Every person you plan to invite has an email address on file.

### Steps

1. Sign in to the Cloud Voice App web client and open **Video Conferencing**.
2. In the **Upcoming Meetings** list, find the meeting and click the add-contact icon next to it. Your colleagues and saved contacts appear in a list.

   ![Icon for adding a contact to a meeting](/images/pbx/add-a-contact.png)

   :::caution
   A meeting holds up to four participants in addition to you. Choose who to invite carefully.
   :::

3. Add the people you want in the meeting:

   - **Colleagues or saved contacts**: Type a name, number, or email address in the search bar. Matching entries appear, then select the checkbox for each person you want.
   - **External guests not in your Contacts**: Type the guest's email address in the search bar, then click any empty area to confirm the entry.

4. Click **Invite**.

### Result

Cloud Voice sends invitation emails to each selected address through your organization's email server.

:::note
- If none of the emails go out, ask your system administrator to confirm the email server is configured correctly.
- If only some emails fail, open **Email Sent Logs** for the details. When you don't have permission to view those logs, contact your system administrator.
:::

## Invite people by copying the meeting details

If you would rather send the details yourself, closer to the meeting time, copy the invitation information and paste it wherever you need.

### Before you start

You have already [created a meeting link](/pbx/web-client-user-guide/create-a-meeting-link/).

### Steps

1. Sign in to the Cloud Voice App web client and open **Video Conferencing**.
2. In the **Upcoming Meetings** list, find the meeting and click the copy icon next to it. The meeting's invitation information is copied to your clipboard.

   ![Icon for copying meeting invitation details](/images/pbx/role-management-copy.png)

3. Paste and send the invitation information to the people you want to attend.

   :::tip
   The copied details work anywhere you can paste text, such as an email, a chat message, or a calendar invite. This method is handy when you want to reach specific people close to the meeting time.
   :::

## What's next

When it's time to begin, see [Start a Scheduled Meeting as the Host](/pbx/web-client-user-guide/start-a-scheduled-meeting-as-the-host/).