Start an Instant Meeting

When something comes up that can’t wait, you don’t have to schedule ahead. The Cloud Voice App lets you spin up a video meeting on the spot and pull people in as soon as it’s running. This page shows how.

Before you start

• Confirm your setup meets the requirements for Cloud Voice video conferencing.
• Make sure your web browser is allowed to use the computer’s microphone and camera.

Start the meeting

1. Sign in to the Cloud Voice App and open Video Conferencing.

2. Select Create Instant Meeting.

   Your browser prompts you to let the Cloud Voice App use the microphone.

   Note

   If no prompt appears, check whether the microphone and camera are already permitted for the site. Select the or icon in the browser address bar to review those permissions.

   

3. Grant the microphone and camera permissions the app requests:

   a. Select Allow to turn on the microphone.

   

   b. Select Allow to turn on the camera. A live preview of your video appears once it’s enabled.

   

   Note

   If you see a message that the camera can’t be accessed, another program is probably using it. Close that program, refresh the page, and try again once the camera is free.

4. On the Preparation page, get the meeting ready:

   a. Use the icons to adjust your own audio and video:

   • , Mute or unmute yourself.
   • , Turn your camera on or off.
   • , Switch which camera, microphone, or speaker is used.

   b. Fill in the meeting details:

   • Meeting Name: A title for the meeting.
   • Password: Optional. Set a password that everyone must enter before they can join.

   Tip

   Set a password whenever the meeting topic is sensitive. Without one, anyone who receives the invitation can join. Share the password only with the people you want in the room.

   c. Select Join. The meeting starts, and a window shows its details.

   

Invite people to join

1. In the meeting details window, select Copy Invitation Info.
2. Share the copied invitation with anyone you want in the meeting.