Start a Scheduled Meeting as the Host

As the scheduled start time approaches, the person who created the meeting, or any participant who has the host password, can open the meeting. This page covers both ways to start a scheduled meeting as its host.

Start a scheduled meeting from the Cloud Voice App

The meeting host is normally whoever created the meeting link. If you created the link, launch the meeting directly from the Cloud Voice App.

Prerequisite: Make sure your web browser is allowed to use your computer’s microphone and camera.

Procedure:

1. Sign in to the Cloud Voice App and open Video Conferencing.

2. In the Upcoming Meetings list, click the start icon next to the meeting you want to open.

   The browser prompts you to let the Cloud Voice App use your microphone.

   Note

   If no prompt appears, click the or icon in the address bar to check whether microphone and camera access is granted to the Cloud Voice App.

   

3. In the prompt, grant microphone and camera access.

   a. Click Allow to let the Cloud Voice App use your microphone.

   

   The microphone turns on.

   b. Click Allow to let the Cloud Voice App use your camera.

   

   The camera turns on and a preview of your video appears.

   Note

   If you see a “Failed to access the camera” message, the camera may already be in use by another program. Refresh the page and try again once the camera is free.

4. On the Preparation page, set your initial preferences and review the meeting details.

   a. Use the toolbar icons to adjust your audio and video:

   • Mute or unmute yourself.
   • Turn your camera on or off.
   • Switch your camera, microphone, or speaker.

   Tip

   Check the video preview and toggle your microphone and camera before you start, so you do not join accidentally muted or with your camera off.

   b. Confirm the meeting basics:

   • Meeting Name
   • Host Password: the credential that grants host control of the meeting.
   • Memo: a short note about the meeting.

5. Click Start.

Result: You join the meeting as host. A pop-up window lets you preview or copy the meeting details.

Start a scheduled meeting from an invitation link

If the meeting creator sent you an invitation link along with a host password, open the link and enter the password to join as the host.

Caution

The host password is what grants host control of a meeting. Anyone who has it can start or take over the meeting as host, so treat it like a shared secret and only give it to people who should run the meeting.

Procedure:

1. Open the invitation link.

   You land on the meeting’s join page, and the browser prompts you to let the meeting site use your microphone.

   Note

   If no prompt appears, click the icon in the address bar to check whether microphone and camera access is granted to the meeting site.

   

2. In the prompt, allow the meeting site to use your microphone and camera.

   a. Click Allow to grant microphone access.

   

   The microphone turns on.

   b. Click Allow to grant camera access.

   

   The camera turns on and a preview of your video appears on the left side of the page.

3. On the right side of the page, select the Host tab, then set the basic information, audio, and video as needed.

   a. Basic information:

   • Meeting Name: Keep the current name or change it.
   • Your Name: Enter the name every participant will see.
   • Host Password: Enter the host password the meeting creator gave you.
   • Memo: Keep the meeting note or edit it.

   b. Audio and video:

   • Camera: Keep the default camera or pick another.
   • Microphone: Keep the default microphone or pick another.
   • Speaker: Keep the default speaker or pick another.

4. Click Join.

Result: You join the meeting as host. A pop-up window lets you preview or copy the meeting details.