Add a Fax Cover Page

A fax cover page is the first sheet that goes out ahead of your fax content. It usually carries details such as who the fax is from, who it is for, and a short note about what follows. In the Cloud Voice App you can build your own cover pages once and reuse them every time you send a fax, so you do not have to rebuild the header by hand.

Before you start

• Your system administrator must have granted you permission to send faxes.
• You can create up to 10 custom cover pages of your own.

Prepare the cover page file

Have the cover page ready as a file before you begin. It must meet these requirements:

• Format: PDF (Portable Document Format, a .pdf file)
• Size: under 5 MB

Tip

If you want a starting point, design your layout in a word processor, then export or save the finished document as a PDF before you upload it.

Caution

The upload accepts a PDF only, and the file must be under 5 MB. Any other file type or a larger file will be rejected, so convert your document and check its size before you upload.

Create a cover page

1. Open the creation page.

   

   a. Sign in to the Cloud Voice App and go to Fax Management > Cover Pages. Any cover pages your administrator has already set up appear in the list.

   b. Click Add to start a new custom cover page.

   Note

   The list may already include cover pages your administrator set up as shared defaults. You can pick one of those when sending a fax, so build your own only when you need a different layout.

2. Fill in the cover page details.

   

   Setting	What to enter
   Cover Page Name	A name that makes the cover page easy to recognize.
   Remark	A brief description for your own reference.
   Cover Page File	Click Upload and select your PDF file.

3. Click Save.

Result

• The new cover page is saved and shown in the list. To check how it looks, click the preview icon () to open it in a browser tab.

  

• The cover page is now available to choose whenever you send an outbound fax from the Cloud Voice App.

Tip

Preview a new cover page before you use it on a real fax, so you can confirm the sender, recipient, and message fields render correctly in the finished PDF.