Join a Meeting as a Participant

When you receive a meeting invitation by email, or someone shares the join details with you directly, you can enter the meeting without a Cloud Voice account. The meeting opens in your web browser, so you do not need to sign in or set up anything in advance. Follow the steps below to join as a participant.

Procedure

1. Open the invitation link.

   Your browser loads the meeting landing page and prompts you to let the meeting site use your microphone.

   Note

   If no prompt appears, select the lock icon in the browser address bar and confirm that microphone and camera access is allowed for the site.

   

2. Grant the browser permissions the meeting needs.

   a. Choose Allow to permit microphone access. Your microphone switches on.

   

   b. Choose Allow to permit camera access. Your camera switches on, and a preview of your video appears on the left side of the page.

   

   Caution

   The browser remembers your choice for this site. If you (or a previous session) selected Block, the permission prompt may not appear again and you will have no microphone or camera in the meeting. Use the lock icon in the address bar (see the note in step 1) to change the setting back to Allow, then reload the page.

3. On the right side of the page, set up how you want to join.

   a. For a scheduled meeting, select the Participant tab so that you enter as a participant rather than a host.

   Note

   Scheduled meetings show a Host tab and a Participant tab. The Host tab is for the person who organized the meeting and requires host sign-in. As an invited attendee, always use the Participant tab.

   b. Fill in your details:

   • Your Name: The name that every other attendee sees during the meeting.
   • Meeting Password: Enter it only if the meeting requires a password. Leave it blank when no password is requested.

   c. Keep the default camera, microphone, and speaker, or pick different devices if you prefer.

   Tip

   If you have more than one headset, webcam, or speaker connected, use these device menus to confirm the right ones are selected before you join. It saves interrupting the meeting later to fix your audio or video.

4. Select Join.

Result

If the host has not started the meeting yet, you wait in the meeting until they arrive. While you wait, you cannot see or hear any of the other participants.

Note

This waiting screen is expected and does not mean the link is broken. As soon as the host joins, the meeting opens and audio and video become available.